July 2025 " Hiring 101: Part 1"

First Friday Session

Please see the outline below from part 1 of our conversation on all things hiring.

  • HR Staffing Site: Recruitment & Staffing
  • The first step in the process is planning the position
    • What is it you really need to? What skills do you need?
    • What do you already have? What skills do you have?
    • How many hours do you need this person to work? What type of availability do you need?
    • What are your non-negotiables?
    • What don’t you want?
    • Reflect on these questions as part of creating the outline/charge for the position. This happens prior to modifying/creating the job description.
  • Submit the personnel request through the annual plan.
    • Include budget line information
    • Needs to go through approvals
    • If it is not listed under “Personnel requests”, HR doesn’t have access to the information if it is listed under a different category.
    • The Annual Plan system is not an HR system. If you are experiencing technical difficulties, it is best to contact Campus Tech
  •  Job Descriptions
    • Who writes them?
      • Hiring Managers with assistance from HR
    • Who keeps record of them?
      • HR Department
    • What assists with them?
      • Your reporting supervisor (director, dean, VP)
      • HR
    • For Faculty Position, there is the Faculty Standard Template
    • For PSS employees, there is the Job Evaluation Committee
    • Everyone else, HR may have an existing job description that can be used for a reference template
    • Minimum Qualifications
      • Foundations, skills, knowledge, education, related work experience, needed for the individual to successfully perform job
  • Job Posting (Items included in all job postings)
    • Posting date
    • Title
    • Location
    • Type of Position
    • Classification
    • Salary/Pay Rate
    • Benefit Information
    • Application Close Date/Time
    • Application Requirements
    • Job Summary
    • Essential Functions
    • Minimum requirements
    • Disclaimers
    • Where are job postings listed?
      • LinkedIn
      • Handshake
      • Circa Partnerships
      • Other outlets
  • Application Reviews
    • Tips and Mistakes to Avoid
      • Review applications in a timely fashion
      • Be fair, consistent, and efficient
      • Avoid “hoarding” applications
      • Approach the review with positivity
      • Get rid of distractions
      • Pay attention to the language used within application materials especially answers to supplemental questions
      • Wrong employee or position information used within cover letter and resume
      • Overly excessive errors within application materials
      • Inconsistent career path
      • Seemingly overqualified
      • AI/Bot applications
      • Remember your outline/charge
      • Use your rubric
      • Avoid getting distracted from the “shiny” things
  • Interviews
    • Important step in the employee selection process with primary goal being to get to know candidate
    • Interview is type of evaluation process involving candidate and employer
    • Preparing for interview can clarify person’s responsibilities
    • Interview enables employer to determine applicant’s skills
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